MAVA advances the power of volunteerism to deepen community impact through uplifting community voice, building connections, providing education, and promoting advocacy. MAVA's Team is growing, and we are looking for a Finance Manager. This position will report directly to the Executive Director.
BOOKKEEPER JOB DESCRIPTION
Position: Bookkeeper
Status: Contract - 5-10 hours per week
Salary: $30/hour
Reports to: Executive Director
Job Purpose: This position works with the contract accounting firm to manage financial duties, including bookkeeping, accounting, invoicing, financial reporting and other financial administrative tasks. The bookkeeper will assure that all financial practices and procedures conform to generally accepted accounting principles; assets are safeguarded; guidelines of grantors and donors are complied with; and finances are managed with accuracy, efficiency, and transparency. The position also provides administrative support to staff in clerical and programmatic tasks.
Key Responsibilities: Finance and Bookkeeping Tasks
Annual tasks
- Gather information for Federal and CPA audit preparation.
- Manage annual subscription activities and filings
Tasks throughout the month
- Prepare and monitor all invoices.
- Prepare expense requests.
- Process checks and monitor online payments.
- Prepare online payments (Authorize.net) for inclusion in Quick Books
- Track individual donations and pledges
Month-end tasks
- Gather bank statements, deposit spreadsheet, authorize.net report.
- QuickBooks Data entry.
- Enter and code authorize.net activity.
- Work with accounting firm to prepare bank reconciliations and journal entries
- Work with accounting firm to manage grantee payments and monthly draw downs.
Other duties as assigned by the Executive Director.
Qualifications:
- Knowledge of nonprofit accounting
- Strong working knowledge of QuickBooks and Excel.
Requirements
- Strong organizational, interpersonal, verbal, and written communication skills
- Detail-oriented and able to prioritize.
- A track record in federal and state grants management
- A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
- Ability to learn and develop new systems
MAVA is dedicated to growing a diverse and culturally competent team of highly engaged staff and volunteers to reflect and equitably serve the vibrant community around us. We embrace differences in age, ability, color, ethnicity, gender identity and/or expression, national origin, race, religion and sexual orientation. We strongly encourage the application of individuals from diverse backgrounds, including but not limited to: Black, Indigenous, people of color; immigrants and refugees; LBGTQIA individuals; people with disabilities; religious minorities; and the elderly. MAVA is recognized as an employer of National Service with AmeriCorps. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Location: This position is hybrid. Staff meet in person 2 days weekly, Tuesday and Thursday.